Executive Function Coach Colleyville, TX
The Ladder Method coaches Colleyville students in executive function online, on Zoom or Google Meet. Each student gets an assigned coach, weekly sessions and a plan built from an assessment, with our Student Success team behind the coach. Elementary school through college, plus adults.
3 questions decide this purchase in Colleyville: what GCISD already covers, how families pay, and whether TEFA can help. This page answers them first. A 504 plan changes the conditions of the work. Coaching builds the skills. And TEFA does not name coaching as an expense.
What an Executive Function Coach Does
An executive function coach teaches a student to run their own work: plan it, start it, track it and turn it in. A tutor teaches a subject. A coach teaches the system the student uses in every subject.
The signs show up at home before they show up on a report card. Finished homework that never gets submitted. A planner that goes blank by October. A 2-hour fight over a 20-minute assignment. A Sunday-night scramble after every long weekend.
Each of those is a planning, starting or tracking failure. Those are skills, and skills can be taught.
We coach elementary, middle school, high school and college students. Adults work with us through a separate adult coaching program.
What GCISD Covers, and Where Coaching Starts
GCISD can give a student accommodations through a Section 504 plan, or specially designed instruction through an IEP. Neither one is a weekly executive function coach.
A 504 plan changes the conditions of the work. In practice it is a list of accommodations: preferential seating, extra time, breaks, sometimes planner checks or chunked assignments. Those help. They are supports the adults run. The student still has to learn to plan a research paper or start homework without a reminder.
An IEP can go further. In Texas, the ARD committee writes the IEP, and it can carry goals for organization or task completion that school staff teach. If your child has one, read the goals before you hire anyone. If they already target the skill, coaching should build on that work.
We found no coaching on GCISD's service list. The district's Special Services pages cover dyslexia, special education, Section 504 and Child Find. None of them lists executive function coaching (checked 29 September 2026).
Check your district first. Most of Colleyville is GCISD, including Colleyville Heritage High School. Northwest Colleyville is zoned to Keller ISD, and small pieces of the city sit in Birdville, Carroll and Hurst-Euless-Bedford ISDs. 504 plans and IEPs follow the same federal and state rules in all 5 districts. The campus contact is what changes.
3 questions to ask your campus 504 coordinator before you pay for anything:
Does the plan teach organization or planning, or does it only accommodate?
Who checks that the accommodations get used?
What changes at the next review if the grades don't?
How Colleyville Families Pay: Insurance, HSA and TEFA
Expect to pay for coaching yourself. Health insurance rarely covers it, HSA and FSA rules are set by your plan, and TEFA, Texas's new education savings account, does not name coaching as an eligible expense.
Health insurance
A 2026 JAMA Network Open survey of 481 US ADHD coaches found that 21 of them, 4.4%, accepted health insurance. 458, or 95.2%, accepted self-pay clients. Insurers pay for medically necessary care from licensed clinicians, and coaching sits outside that line.
If insurance has to pay, look for a licensed therapist who works on executive function inside therapy and bills it as clinical care. Ask whether the clinician is in network before the first visit.
HSA and FSA
Your plan decides whether coaching counts as a medical expense. Ask your plan administrator before you assume it does, and ask what paperwork they want with the claim.
TEFA
TEFA does not name executive function coaching. It pays for tutoring and teaching services, academic assessments, educational therapies and approved education providers. Whether a coaching session counts depends on 2 things: the provider's approval in Odyssey, the program's marketplace, and the coach's credentials.
The rules that decide it, as of September 2026:
Award size. The TEFA Special Education Funding explainer sets the standard 2026-27 award at $10,474. A student with an active IEP can receive more, up to $30,000, based on what the district would have received for that student's IEP setting. Homeschool students receive $2,000, per the Comptroller.
What it covers. Odyssey's eligible-expense list includes tutoring by a private tutor or teaching service, academic assessments, and educational therapies not covered by insurance, Medicaid or CHIP. Coaching is not named.
Who can teach. The state's Educator Credential Policy of 7 July 2026 sets the bar for the lead educator on any TEFA-paid tutoring or teaching. That person must be a current or retired employee of an accredited school or college, or hold a relevant credential. Credentials that count include a teaching license, a Texas school district teaching permit, a bachelor's or graduate degree in a subject related to the instruction, and a related professional license or certification.
Check before you plan. Confirm any provider's approval inside the Odyssey marketplace. A provider's own website is not proof.
The Colleyville tier math
An IEP alone will not put most Colleyville families near the front of the TEFA line.
TEFA ranks applicants in 5 tiers. The income lines below are for a family of 4 in 2026:
Tier 1: a student with a disability, plus siblings, in a household at or below 500% of the federal poverty level. That is $165,000 or less.
Tier 2: a household at or below 200% of the poverty level, $66,000 or less.
Tier 3: a household between 200% and 500%, $66,000 to $165,000.
Tier 4: a household at or above 500%, where the student attended public school for 90% of 2024-25.
Tier 5: a household at or above 500%, where the student did not.
Colleyville's median household income is $218,328, per the Census Bureau's 2020-2024 American Community Survey. That is $53,328 above the Tier 1 line. A family of 4 at the city median lands in Tier 4 or 5, and Odyssey's tier rules cap those 2 tiers together at 20% of program funds.
In year 1, the Comptroller awarded Tier 1 and, by lottery, Tier 2, and said more money may open up for waitlisted students. Budget coaching as a household expense. If a TEFA award arrives, treat it as a bonus.
How We Track Progress
Every student is tracked before starting, through the 18 months of coaching, and after the program ends. Results are pooled across students in 4th through 12th grade and university students who completed at least 2 semesters of coaching. Tracking covers skill development and emotional growth, with reflections from parents, students and coaches. The 2024-2025 results are on our results page.
The researchers behind the 2026 JAMA survey say randomized trials are still needed to establish whether ADHD coaching is safe and effective. Ask any coach you are considering, us included, what they measure and how.
How the Program Runs
The program runs in 3 stages: intake and assessment, weekly coaching, and ongoing evaluation.
Intake and assessment. It starts with a phone consultation with one of our client services enrollment specialists. An assessment coach then meets with the student and the family to evaluate specific areas of need.
Implementation. Our assessment team works with the Student Success department to build the student's plan, and the plan runs through regular weekly sessions. How often and how long sessions run follows the assessment's recommendations.
Ongoing evaluation. The assigned coach meets regularly with the Student Success team to review the student's progress and adjust the plan as goals change.
The coaching follows The Ladder Method's 3-part approach: Executive Functioning Skills, Positive Mindset, and Sustainable Habits & Routines.
Colleyville sessions run on Zoom or Google Meet. Our locations page lists virtual hours 7 days a week.
The 12 Skills We Coach
Organization: systems that keep materials in order and easy to find. At home it looks like papers stuffed loose in the backpack and keys or assignments lost often.
Time management: judging how long a task will take and planning to finish on schedule. It looks like surprise that something wasn't done, and habitual procrastination.
Working memory: holding information for as long as a task needs it. It looks like forgetting directions after hearing them more than once.
Self-monitoring: judging your own work and seeing what to improve. It looks like confusion over why an assignment went badly.
Planning: mapping the steps of a task and ranking them. It looks like no outline for a project, a presentation or a night of homework.
Focus and attention: staying on a task or a person, and shifting when needed. It looks like losing concentration partway through, or interrupting with unrelated topics.
Task initiation: starting a task without a prompt. It looks like trouble beginning, or trouble finding the next step.
Emotional regulation: responding to feedback in proportion. It looks like an overreaction to a small setback.
Task management: running the smaller steps of a big project in order. It looks like steps skipped or done out of sequence.
Meta-cognition: knowing how you learn best. It looks like no working study method.
Goal-directed perseverance: staying with a task through obstacles. It looks like switching tasks when work gets hard and leaving projects unfinished.
Flexibility: adapting when plans change, such as a moved deadline. It looks like an outburst or an impulsive reaction to the change.
More detail sits on our executive functioning coaching programs page.
Who Coaches Colleyville Students
Candice Lapin founded The Ladder Method, and the curriculum our coaches deliver is hers. Read how The Ladder Method began. She also wrote Parenting in the Age of Perfection: A Modern Guide to Nurturing a Success Mindset.
Every coach is trained in our proprietary coaching method. Our team page ranks coaches as Master, Senior and Executive Functioning Coaches, and it lists coaches in Dallas.
Each coach works with our Student Success team, so more than 1 person reviews your student's plan.
When We're the Wrong Choice
Some Colleyville families should spend this money somewhere else.
You want sessions in person in Colleyville. We don't have a Colleyville location. Our locations page lists in-person coaching in Dallas and Austin, and in-person locations in Los Angeles, New York City, Newport Beach and Sherman Oaks.
You need a diagnosis or a report for school. That is an evaluation by a licensed psychologist. We coach skills.
TEFA has to pay. Coaching is not a named TEFA expense. Start in the Odyssey marketplace and see which approved providers fit.
Insurance has to pay. See a licensed therapist who bills your plan.
The gap is the chemistry. That is tutoring. We offer tutoring as a separate service, so ask for it by name.
Questions Families Ask
Do you have an office in Colleyville?
No. Colleyville students work with us online, on Zoom or Google Meet. Our locations page lists in-person coaching in Dallas and Austin, and in-person locations in Los Angeles, New York City, Newport Beach and Sherman Oaks.
Can we pay for coaching with TEFA?
TEFA does not name coaching as an expense. It pays for tutoring or teaching led by a credentialed educator, academic assessments, educational therapies and approved education providers. Check any provider's status in the Odyssey marketplace.
Does health insurance cover executive function coaching?
Rarely. In a 2026 JAMA Network Open survey of 481 US ADHD coaches, 21 accepted health insurance.
Can I use HSA or FSA money?
Your plan decides. Ask your plan administrator whether coaching qualifies and what paperwork the claim needs.
My child already has a 504 plan at GCISD. Do they still need coaching?
Maybe. A 504 plan gives accommodations such as extra time or preferential seating. Coaching teaches the student to plan and start the work. If the plan is working and the grades are holding, you may not need us.
We live in northwest Colleyville. Does Keller ISD change anything?
The coaching stays the same. 504 plans and IEPs follow the same federal and state rules in Keller ISD. Your campus contact and your school calendar differ, so the plan follows Keller ISD's dates.
When are sessions?
Our locations page lists virtual hours 7 days a week. How often and how long your student meets comes from the assessment.
How long does the program take?
We track every student before coaching, through 18 months of coaching, and after the program ends.
Is coaching the same as tutoring?
No. Tutoring teaches a subject. Coaching teaches the system the student uses in every subject. We offer both, as separate services.
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